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ODoffice™

Robust, User-Friendly Solution for Managing Every Aspect of Your Optometry Practice

The ODoffice optical shop module provides a powerful yet easy to use solution for managing every aspect of your optical dispensary.  Through inventory management of the entire patient encounter process, our optical point-of-sale module provides many advanced features – unavailable in other vision care software.


Integrated with FramesData SPEX UPC, ODoffice receives inventory fast, makes full use of barcode scanning and, offers different reports to identify best-selling frame lines. Also, it offers patient Rx data and sales history that helps to build recall or marketing lists. ODoffice streamlines the lab order mechanism by reducing errors and paperwork through processes like the built-in payment gateway that processes credit card directly and prints walkout receipts for customers quickly. Adding to that, ODoffice provides production summaries and financial analyses that help in the visibility and control of the department’s performance and analysis by employee, location and revenue category.


ODoffice has the Advanced Fee Schedule feature that provides solution to manage the patient responsibility calculation for even the most complex vision insurance plans.  EOB reconciliation allows for easy posting of the vision insurance chargebacks.
Again, through the special interface of ODoffice – VisionWeb, you can submit spectacle orders to your optical lab directly; this will save time and prevent duplication, and also reduce the chance of errors. ODoffice’s process is integrated with several major contact lens vendors.

 

ODoffice Optical Shop Main Features

  • VisionWeb interface including lab status updates
  • Diversified Ophthalmic contact lens ordering interface
  • Mid-South Premier contact lens ordering interface
  • Integrates with the ODoffice EMR module
  • Tracks referral sources
  • AdvancedFee schedules automate discounts and patient responsibility calculations
  • Assigns payments & adjustments per bill or allocates by line item
  • Integrated credit card payments
  • Prints walk-out patient receipts using easily customized forms
  • Tracks sales and A/R aging by location, provider or cost center
  • Creates statements directly or interface with various billing services
  • Creates package codes for special frame & lens combinations
  • Dynamic CPT® codes assignment
  • Order Status window tracks all aspects of in-process jobs and patient communication
  • Direct connectivity with most optical labs eliminates duplicate data entry
  • Communicates with patients via e-mail or text messaging
  • Notifies patient of job-ready status via automated phone, email or text messaging
  • Extensive use of barcode technology
  • Maintains catalogs & inventory for frames, contact lenses & general merchandise
  • Frames Data SPEX master catalog integration
  • Supplementary catalogs for frame lines not listed with Frames Data
  • Complete soft contact lens catalog for major manufacturers
  • Catalogs are updated monthly
  • One-click receiving process
  • Automatic calculation of suggested retail pricing and vendor discounts
  • Prints frame tags in a variety of formats
  • Tracks best-selling products by vendor, employee, provider or location
  • Most reports can be filtered by location or displayed for entire enterprise
  • Performs physical inventory counts quickly using wireless barcode scanner

 

Reporting

  • Advanced reporting can create custom views with numerous filtering options
  • Manages optical staff with production analysis reporting
  • Analyzes optician sales in both detail and summary views
  • Manages vendor payables with receiving and credit reconciliation reports
  • Practice analysis reporting provides cost of goods and complete P&L views
  • Tracks provider capture rates
  • Tracks remake and returns including cost impacts & source of failures
  • Analytical reports to identify revenue and profit trends
  • Prints company logo on most reports
  • Saves reports directly to PDF file or exports data to Excel or CSV files
  • Options include top-level summary to full transaction detail journal reports
  • Over 500 standard report configurations including filter, sort and grouping options
  • Custom reports easily created to meet special needs

 

System Security Features

  • Highly secure role-based security model using encrypted passwords
  • Granular level of security settings to control ability to edit or delete transactions
  • Administrator can block access completely to sensitive data and reports
  • Complete audit log for both financial and inventory transactions
  • Closing-date function locks transactions from any changes
  • Administrator’s override feature allows quick override with PIN number

 

General System Features

  • Highly customizable
  • HIPAA 5010 compliant
  • Full support for multiple locations
  • Powerful SQL database engine
  • Regularly scheduled automated updates
  • Online web-based training