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Our Features

Patient Management

ODoffice helps optometry practices manage flow of patients — from check-in to check-out — effectively by providing the following services:

Demographics: Our unified EMR and PM software will help to successfully capture and maintain demographic information including Patient Name, Date of Birth, Gender, Address, Contact Information, and Insurance Information.


Patient Portal: ODoffice’s Patient Portal enables optometry practices exchange patient health information in a secure manner through the internet.  Our patient portal benefits both patients and providers by increasing efficiency and productivity. It also helps physicians meet “meaningful use” requirements.


Diagnoses:  ODoffice collects the information (up-to-date) required for diagnosis from the history and physical examination of the patient seeking medical care. It reduces time necessary to retrieve charts from paper systems, eliminate patient’s wait time and minimizes errors.


Medical History: ODoffice helps to capture and maintain Past Medical History, Family History and Social History.


Patient Summaries: At ODoffice, we will help to maintain clinical summary and Transition of Care (ToC).


Patient Health Record (PHI): ODoffice will help to successfully maintain Patient Health Record (PHI).


Reports Common to Most Health Records: ODoffice will also effectively help to manage these reports: Identification Sheet, Problem List, Medication Record, History and Physical, Progress Notes, Consultation, Imaging and X-ray Reports, Lab Reports, Immunization Record, Consent and Authorization Forms, and much more.

Inventory

FlexInventory — Trusted Business Tool for Optimal Inventory Management!

FlexInventory strives to efficiently manage optical inventory and provide measurable results with these robust features:


Inventory
This easy-to-use optimal inventory system tackles the issues of inventory management with these key solutions:

  • Inventory reconciliation and worth
  • Inventory turn rate
  • Up-to-the-minute stock status
  • Frame lines
  • Profitable frame board space allocation
  • Improved control of Reps
  • Frame, contact lens, and general inventory sales — today, previous month — by location
  • Enhanced order control

 

Barcode
Barcode inventory technology optimizes automatic input of all inventory details ensuring data precision. In an instant, look up inventory information, create sales and adjusting transactions, and adeptly manage your inventory.


Reporting
Our reporting tools allow you to make informed decisions, based on on-target sales and inventory reports, to optimize composition among different product lines.


Physical Inventory Management
An important part of the inventory management process is to carry out a physical count of the product at regular intervals, then compare and reconcile  this count with the inventory status reported by the software. With no periodic reconciliation, data entry errors and losses due to theft or other reasons go unnoticed.  The consequence is degradation in the precision and value of the inventory reports.

 

Additional Features

  • FramesData UPC Integration
  • Barcode Integration
  • Stock Aging
  • Non-Stock Frame & Contact Lens Sales
  • Multi-Office Capable

 

ODoffice partner with flexsys :

Optical Point-of-Sale

FlexOptical — One-Stop Optical Department Management Solution

FlexOptical is a one-stop integrated solution for all work of optical departments – be it the management of optical inventory, lab orders or patient history. It is integrated with FramesData SPEX UPC, receives inventory fast, makes full use of barcode scanning and, offers different reports to identify best-selling frame lines. Also, patient Rx data and sales history is available with it to build recall or marketing lists.

 

FlexOptical streamlines the lab order process by reducing errors and paperwork, and prints walkout receipts for customers quickly. Adding to that, it provides day sheets and other reports that help in the visibility and control of the department’s performance and analysis by employee, location and revenue category.

 

FlexOptical can be used as a standalone system or integrated with different existing practice management software programs.

 

Management of Patient Records
Easy access to all patient data  — ledgers, Rx History, Insurance, Order History, patient demography.

 

Rx History
Easy entry of optical prescriptions with options for doctor recommendations and notes to optician.  A complete history of past refractions is maintained and the Rx can be printed with the doctor’s digital signature.


Patient Billing
With a link that directly access the optical order module, the patient-billing feature offers a total solution to management of patient ledger accounts.  Easily prints patient walkout receipts, detailed accounts receivable reports and other such documents.


Optical Orders
The easy-to-use interface helps opticians enter orders accurately and quickly, thus helping to reduce inventory at time of posting.


Dispensing Status
In one window itself, reviews and manages job status – both for spectacle and contact lens orders. Optical jobs are summarized and color coded based on their status.

 

Reporting
The different comprehensive reports help to keep tabs on the visibility and accountability of the performance of the department and aids in analysis by employee, location and revenue category.

  • Day Sheet
  • Production Summary
  • Patient & Insurance Aging
  • Inventory QOH

 

Additional Features

  • Multi-Office Capable
  • Print Prescriptions
  • E-Mail/Fax Lab Orders
  • Patient & Insurance Aging
  • Barcode Integration
  • Physical Inventory Module

Billing

Billing

  1. Electronic Remittance Advice

    Post copays, deductibles, and government and commercial payments instantly to patient accounts. Reduce paperwork and confidently store account information in the cloud.

  2. Batch Payments

    Record payments from multiple claims and patient tickets all at once. Turn claims over to secondary plans or patient responsibility in seconds.

  3. Patient Statements and Collections

    Minimize overdue copays with easy-to-understand statements, broken down by visit. Automatically print letters to patients with outstanding and delinquent balances.

  4. Insurance Eligibility
    Verifying insurance benefits electronically to help providers reduce denied insurance claims and manage the payment responsibility of their patients. This standard goes by the technical label ANSI 270/271, "Insurance Eligibility Benefit Inquiry and Response". These standards enable a healthcare provider to submit an electronic inquiry to verify a patient's insurance benefits and to receive an immediate response with details about the patient's insurance policy, such as the medical services covered and the terms of the patient's copay, coinsurance, and deductible.
  5. Fully-Integrated

    ODoffice features fully integrated and market-leading medical billing software functionality, covering billing, collections, and revenue cycle management, with electronic claim submission

  6. Reporting and Analysis

    Take control of your fiscal health. Track reimbursements and outstanding payments with dozens of standard and hundreds of reports.

  7. Charging

    Complex payer rules , fee schedules, dictate a more inclusive interface, with fields that pre-fill and incorporate all the data required to get paid correctly on your initial submission. With our integrated clearing house, there is never any disconnect between the charge entry interface and payer requirements

Patient Registration

Patient Registration

  1. Capture and Manage Patient Data Efficiently
  2. With ODoffice PM, medical practices and health centers manage large volumes of demographic, insurance, billing, encounter, lab and other types of information with ease.
  3. Scan the patient’s picture, identification card or insurance card and save them as part of the patient’s record.
  4. Assign multiple primary insurance coverage’s and create multiple medical cases for a single patient without duplicating accounts.
  5. Track patients’ insurance effective dates and maintain histories of bills and claims.
  6. Generate personalized letters, reminders, labels and other communications.
  7. Track chronic diagnoses and store encounter-specific notes.
  8. Define custom data fields to suit your organization’s needs.
  9. The Patient Folder is the central hub for managing the complete current and historic information on your patients. Each Patient Folder contains tabs and forms holding the data you need to properly bill an account as well as check a patient's medical and account data, including history of claims, appointments and family members. You get patient and family balances with or without pending insurance.
  10. The Patient Leger tab is similar to conventional paper ledgers; it gives you key patient account activity, details and history of financial transactions, and aged patient and insurance balances. You get an overview and a detailed view of a patient's billing and financial transactions including payment dates. You also get a running financial balance of each account; the balance is displayed on all forms so you'll know what it owed when you deal with a patient.

Security

Security

  1. ODoffice complied with The Health Information Portability and Accountability Act (HIPAA), state authorities, and the Federal Trade Commission all establish different privacy protections for patients. It understands your needs, can support secure medical records customized to your state, and will pledge to keep your system up to date as statutes evolve and HIPAA compliance needs change
  2. Access can be further limited by day and time according to your       organization’s schedules. ODoffice’s secure practice management software also maintains audit trails for tracking all system activities.
  3. And for added protection, your practice can customize its own security levels. You can limit the number of failed log-in attempts, for example, or require users to create “strong” passwords of certain length or type. You can also encrypt files and lock computer screens for further enhanced security.

E-Prescribing

E-Prescribing

  1. Seamless, efficient Sure scripts Certified Solution™  powered by NewCrop™
  2. Spend more time with patients by managing refills with just two-clicks and sending multiple prescriptions in a single order.
  3. Automatic drug-drug and drug-allergy interaction checks to improve accuracy and help prevent interactions.

Chart anywhere

Chart anywhere from your tablet - iPad

  1. e-Prescribe
  2. Complete chart notes using touch-optimized templates
  3. Manage your schedule and prepare for your day from anywhere

Ticklers

Ticklers

  1. Interoffice Messaging,  this functionality is introduced as Ticklers,  staff members,  physicians, technicians can exchange the information,   reminders, deadlines, and tasks.
  2. The Ticklers component lists the ticklers associated with a particular patient. The information detailed in this component includes the date the tickler was entered into the system, the type, the provider code, any messages/notes/comments, and the deadline for each entry.

Coding Standards

Coding Standards

  1. Coding standards. ODoffice supports Systematized Nomenclature of Medicine (SNOMED), a set of descriptions physicians will use to describe patients; the Logical Observation Identifiers Names and Codes, or LOINC,  the standard language for describing clinical and lab results in ODoffice; and International Classification of Diseases, Tenth Revision, or ICD-10, the back-end coding system payers use.

Computerized Physician Order Entry (CPOE)

Computerized Physician Order Entry (CPOE)

  1. ODoffice support CPOE, a bedrock tenet of the meaningful use rules. It make sure the CPOE systems on your short list handle order entry in a way that makes sense to you and don't not force you to navigate in a less-than-intuitive fashion.

View and Print Documents

View and Print Documents

  1. You can view your scanned documents using our built-in document viewer. View and navigate amongst the pages of your document. You can zoom-in or zoom-out, shrink your page to fit the screen, or rotate pages of your document. You can also add notes to your document or the individual pages of your document.

Data exchange

Data exchange and Interoperability.

  1. ODoffice supports, several standards are emerging around data exchange. For example, both the meaningful use and the standards and certification rules said the document for "handing off" a patient from one provider to the next can be a continuity of care record (CCR), basically a data set; or a continuity of care document (CCD), which is a standalone document. Small physician practices might want electronic health record software that supports the simpler CCR, while large hospitals might prefer the CCD, which, ii should be pointed out, is the standard the Health IT Standards Panel prefers. ODoffice  is committed to supporting both standards.